Event Management
We provide hands-on event management services that help you run your nonprofit or charity events smoothly, creating enjoyable guest experiences from the moment they arrive until they leave. From removing lines at check-in and auction item pickup to finding the right auction items and displaying them, we know what it takes to create that happy and successful event experience. We provide a free event planning consultation, pre-event services, day of event services and post event follow-up services.
Event Planning Consultation
First because we know every event is different, we like to have a event planning consultation where we learn all about you and your organizations event history. We want to know everything, what have you done in the past? Who are your supporters, donors, guests, volunteers and what are your event goals? Every event has its own unique characteristics so by having this event planning consultation we will be able to come up with the perfect plan for your event. In this consultation we can also help you choose an event management software if you do not already have one.
Services Provided
Pre-Event Services
- Event Planning Consolation
- Auction & Fundraising Software Selection
- Requesting / Procurement of Items for Auction
- Preparation of Items for Auction
- Data Entry & Software Setup
- Site Visits & Planning Meetings
- Printing of Event Collaterals
- Rentals of Bid Sheet clipboards and Lucite frames
Day-of-Event Services
- Auction Set-up
- Equipment Rentals
- On-site Experienced Lead & Assistant
- Additional On-Site event staff
- Volunteer and Staff Training
- Manage guest registration
- Mobile Bidding guest assistance
- Silent Auction Management
- Sales Entry & Data Entry
- Live Auction Recording
- Manage Guest Check out & Item Pickups
- End of Night Reports
Post-Event Services
- Wrap up meeting
- Data Clean up
- Running of Charges
- Preparation of Final Guest Receipt (Thank You Letter) through software
- Post-event analysis
- Outstanding Payments Report
- Payment Declined Report
- Event Summary Report
Pre-Event Services
We can lend our hands to you as much as you need. Auction Event Services can help with requesting items for your auction and preparing those items for display. We are experts at data entry, so we can make quick work of entering guests and items into your event management software. We can also print and prepare your event collaterals, things like bid cards, bid sheets, catalogs, item display sheets and name tags.
When it comes to setting up your auction we can help with that too. We can bring a staff to set up and display your items in a visually pleasing and bid friendly way. Doing a virtual event? We can help there to, Auction Event Solutions can make sure your bidding website (through software) is set up correctly and your items look appealing and are presented well online for your guests.
Day-of-Event Services
Event day is where we shine, we take the stress of a crazy event day off your shoulders. Our team can manage your event from registration to check-out. On the day of your event you will have on-site one of our experienced leads and an assistant. Auction Event Services can also provide additional trained staff if you need it. Our Lead can provide event day software training for your event staff and volunteers.
We can manage or staff your registration this could include the checking in of guests, troubleshooting guest issues, getting contact info, and requesting pre-swipe payment. During the event your Auction Event Services staff can handle all aspects of your fundraising from managing the auction, entering sales, preparing receipts, reconfiguring items for guest pick up and managing guest check-out. We even have full computer stations w/ printer, iPads and software specific credit card readers available.
Post-Event Services
A post-event follow-up is crucial to having a successful next event. We use our expertise to give you a true Post-event analysis, this helps you see what when well and where improvements can be. Your lead can walk you through your payment processing using your event software to batch run your charges.
We can clean up your data in preparation for your next event or donor database transfer. They can also help you prepare your final guest receipts and /or thank you letter for email. AES is with you as long as you need us you can always contact us for help with post-event reports or any questions you may have.
Featured Events
Better Together Virtual Gala
Boys and Girls Club of Capistrano Valley
Auction Event Solutions has worked many Boys and Girls Club of Capistrano Valley events but this year things were different. With the COVID-19 pandemic happening when their annual Gala was planned to take place, they had to switch gears.
This year they jumped to action and shifted direction and held a live streaming virtual gala. Something most of us had not heard about until recently. With the COVID-19 shut down happening right at the start of the spring season we were pushed into this new world but now that we are in it, we like it.
Tony Hawk-Stand up for SkateParks
Tony Hawk Foundation
As a A-list star studded family-friendly event, Tony Hawk’s Stand Up for Skateparks pulled a huge crowd every year and to this day was one of our favorite events to be a part of year after year. It was an awesome action-sports carnival with live performances, games, food, and live and silent auctions.
These events have raised over $9.3-million dollars since they started in 2004 and all the profits benefit the Tony Hawk Foundation’s mission to empower youth through skateboarding with the creation of free quality public skateparks in low-income communities.
Shea Therapeutic Riding Center Annual BBQ and Family Faire
Shea Therapeutic Riding Center
This HoeDown is a one of a kind, more than 1,500 people from all over Southern California come to San Juan Capistrano to attend this event supporting The J.F. Shea Therapeutic Riding Center.
Guests who attend this family fun annual event get to enjoy carnival games, great food, a petting zoo, and riding demonstrations. With the use of pre-event sponsors, a silent auction of more than 350-items, a fun live auction and a time of donation they have been able to raise over 1 million dollars at this event.