Choosing the Right Auction Software: A Must for Your Next EventStart with the Right QuestionsIt’s easy to get caught up in flashy sales pitches from software companies—they’re designed to make every

Start with the Right Questions

It’s easy to get caught up in flashy sales pitches from software companies—they’re designed to make every product look like the best option. To cut through the noise, go into your research prepared with a list of specific questions that reflect your event’s unique needs. Here are some key questions to consider:

Compatibility and Data Management

• Does the software integrate with your donor database? Does it use Donor ID numbers?

• How easy is it to transfer your data to and from the software?

• Does it allow you to group donors, such as families, couples, or children?

Communication Capabilities

• How does the software communicate with your donors or guests? Can it send emails, texts, or printable letters?

Event Operations

• Can you assign bid numbers to guests?

• Does it support secure storage of credit card information? What are the associated processing fees?

• Does the software allow multiple users to work in it simultaneously? Is it web-based or hosted?

• Is it compatible with the event management team you may hire?

Item Management

• Can it store images of auction items? If so, how many?

• Can you print bid sheets, item descriptions, and catalogs directly from the software?

Mobile and Online Bidding

• Does the software offer mobile and online bidding options?

Check-In and Check-Out

• Is the check-in process straightforward and volunteer-friendly?

• Does the software simplify the check-out process for guests?

Reports and Post-Event Data Access

• What kinds of reports are available? Can it provide historical data?

• Will you have full access to your data after the event is over?

Identify Your Deal Breakers

Once you’ve created your list of questions, review it carefully and identify your deal breakers—features that are absolutely non-negotiable for your event. These are the needs, not the wants, that your software must meet.

If a platform doesn’t offer one of your deal breakers, don’t compromise. Stick to your priorities and keep searching—you’ll find software that meets your requirements.

Take Your Time and Do Your Research

Choosing the right auction software is one of the most important decisions you’ll make for your event. Investing the time now to research your options and weigh the pros and cons will pay off in the long run. The right software can simplify your processes, save time, and enhance the experience for your donors and guests.

If you need help navigating your options, Auction Event Solutions is here to assist. Give us a call, and we’ll guide you through the process. A great software solution is worth the effort and investment—it’s a decision that can make or break your event’s success.